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Vendors are the face of our festival and as such, we count on you to help us look great! We are thrilled that you are interested in partnering with us for this incredible community event. To create a successful festival/vendor relationship we have created a list of guidelines that will allow us to maintain the integrity of our festival image and mission. The selection process for vendors is one that is taken seriously by the Festival Committee.


  • Incomplete or late applications will not be considered. Applications must be received by September 1, 2024 in order to be considered by the vendor selection committee.

  • Submitting an application does not guarantee you a vendor spot at the festival.

  • You will receive notice of the committee’s decision on your application within 72 hours of submission. Should your application not be accepted, you will receive a full refund of fees paid.

  • If you would like to withdraw your application and receive a full refund, you must do so prior to September 1st. Cancellation requests made past that date will not receive a refund.

  • In cases of true emergency (death of a family member, hospitalization, etc.), refund requests may be made past the deadline. Committee members will evaluate these requests after the festival and make refunds as available.

  • In the event that the festival is cancelled, application fees will be transferred to the following year.


Booth Guidelines and Expectations:

  • All vendors must be relevant to the vision of our festival: artisan, craft, and heritage. We encourage vendors to incorporate a display or interactive opportunity that highlights the period 1856-1956 when Independence was the Hop Capital of the World. Decorating with hops, demonstrating your craft, integrating historical knowledge, dressing in period costume, and/or creating special “hopped” items are some examples. Direct resale vendors will not be allowed. Failure to meet this requirement makes you ineligible to participate in future festivals.

  • Vendor spaces are sold in 10x10 increments. Additional booths may be purchased to fit your space needs, however the maximum booth width is 10 feet (to allow for emergency vehicle access) — no exceptions.

  • A vendor space is an empty 10x10 square on the ground.  You will need to provide your own tables, chairs, tent, display items as needed.  Unless you requested power or water, you will not have access to power or water at your vendor space.

  • Specific booth locations may be requested, but are not guaranteed.

  • Hours of operation:
    •    12pm – 7PM NON-FOOD VENDORS 
    •    12PM – 8PM FOOD VENDORS

  • Set-up:
    •    9:30AM - 11:45AM NON-FOOD VENDORS
    •    8AM - 11:45AM FOOD VENDORS

  • Tear-down:
    •    Non-Food Vendors MUST stay open until 7PM
    •    Food Vendors MUST stay open until 8PM 

  • When you arrive Saturday, please go to the information booth first to get your vendor space assignment.  We will have maps available that morning. The information booth will be located at the top of the park near C Street & the Veteran’s Memorial.

  • Vendor is responsible for providing your own extension cords, hoses, water containers, ice, flashlights, and other materials.

  • Food vendors are under the jurisdiction of the county health department and they do visit to inspect. You are responsible for meeting any and all requirements and permits.

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